Harmony Club of Binghamton

Constitution & Bylaws


The Harmony Club of Binghamton


Revised May 2014

Article I - Name

This organization shall be known as The Harmony Club of Binghamton (herein referred to as “the Club").

Article II - Purpose

The purpose of the Club is to study, perform, and enjoy music, and to make awards available to local high school graduating seniors.

The Club is a non-profit organization. No part of the property of the Club, and no part of its net earnings shall inure to the benefit of any private individual. This Club shall never be authorized to engage in a regular business of a kind ordinarily carried on for profit or in any other activity except in furtherance of the purposes stated above for which the Club is organized. The Club shall never engage in propaganda, attempt to influence legislation, or participate in any political campaign on behalf of any candidate for public office, nor shall any part of its property or any part of the income therefrom be devoted to such purposes.

Notwithstanding any other provisions of these articles, the organization is organized exclusively for charitable and educational purposes, as specified in section 501(c)(3) of the Internal Revenue Code of 1986, and shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under section 501(c)(3) or corresponding provisions of any subsequent Federal tax laws.


Article III - Membership

  1. Any person interested in the purpose of this organization may become a member.  The membership shall consist of participating, performing, and honorary members.

  2. Members shall be admitted upon payment of dues.

  3. Honorary membership may be conferred, at the discretion of the Board of Directors, on those members who have rendered outstanding service to the Club over a period of at least five years. These members shall be exempt from dues.

Article IV - Government

  1. The general management of the Club shall be vested in a Board of Directors which shall meet at the call of the President(s) to discuss and decide on Club affairs and plans.

  2. The Board of Directors shall consist of the officers of the Club, a past president, two directors-at-Iarge who serve in that capacity for one year only, the Nominating Committee Chairperson, and Standing Committee Chairpersons.

  3. A quorum shall consist of a simple majority of the Board of Directors.


Article V - Officers

The officers of the Club shall be a President or Co-presidents, Vice President, Secretary, and Treasurer.  The officers shall comprise the Executive Committee.

Article VI - Meetings

  1. The meetings of the Club shall be held once a month, October through June, or at the discretion of the Board of Directors.

  2. Special meetings may be called at the discretion of the President(s).

Article VII - Dissolution

Should the organization be dissolved, all material possessions of the organization must be sold.  The monies obtained from the sale, plus any other assets, should be given to another organization, organized and operating for the same purpose for which this Club is organized and operating, or to one or more corporations, funds or foundations organized and operating exclusively for charitable or educational purposes, which shall be selected by the Board of Directors of this Club.

Article VIII - Amendments

  1. Proposed changes to this Constitution must be approved by the Board of Directors.  Written notification of any proposed changes shall be distributed to each Board member no less than two weeks prior to the day of voting by the Board of Directors.

  2. Proposed changes approved by the Board shall be presented to the Club membership one month prior to the meeting in which the vote will be taken. This Constitution may be amended by two-thirds vote of the Club members present at any regular meeting.




Revised 1987, 1995, 2008, 2014

The Harmony Club of Binghamton

Revised May 2019

Article I - Meetings

At all regular meetings of the Club, unless otherwise determined, the order of business shall be:  1. Reading of the Minutes, 2. Reports of Officers, 3. Reports of Committees, 4. Unfinished Business, 5. New Business.

Article II - Elections

  1. At the meeting in April of each year, the Nominating Committee shall present a slate of proposed Club officers, one or two past presidents, two directors-at-large, and a Nominating Committee. Election shall be by a majority vote of members in good standing present at the May meeting.

  2. New officers shall assume their duties at the close of the last business session in June.

  3. A vacancy in any office shall be filled by presidential appointment for the unexpired term, with the approval of the Board of Directors at their next regular meeting.

  4. Each person on the Board of Directors shall be elected for a one-year term.  Directors-at-Iarge may not succeed themselves.

Article III - Membership

  1. Completed new member forms shall be given to the Membership Chairperson.

  2. Dues for members shall be determined by the Board of Directors each year.  Any proposed changes in dues shall be presented to the membership at the April meeting and voted on at the May meeting.   A member in good standing is one whose dues are current.  Dues are payable before November 15, at which time notification by the Treasurer will be given to delinquent members.

  3. Members joining after February 1 shall pay one-half the annual dues.

  4. Additional assessments, if approved by the Board of Directors, may be levied by two-thirds vote of the membership at any regular meeting.

  5. Any member may resign from membership by giving notice to the Membership Chairperson, who shall report the same at the next meeting.

Article IV - Awards

  1. In the Spring, local high schools and private teachers shall be notified of Harmony Club auditions for graduating vocalists and instrumentalists for the Hannah W. Thomas Founder Award and other Harmony Club awards.  The Board of Directors shall budget a total amount for the awards each year. The Awards Committee shall determine each year the number and value of awards to be given.

  2. Memorial awards shall be given when a fund has been established and until that fund has been expended, in accordance with qualifications determined by the Club at the inception of the fund.

  3. Each year, the Awards Committee shall select judges for the awards competition.

  4. All award winners shall perform for the Harmony Club membership at a regular Club meeting.

Article V - Duties of Officers

  1. A President or Co-President shall be an ex-officio member of all committees. The President(s) shall perform all duties assigned by the Constitution and Bylaws and shall have the general power of supervision and leadership usually vested in the office of President.

  2. The Vice-President shall assist the President(s) as needed and, in the absence or incapacity of the President(s), perform the duties of that office. The Vice-President, or his/her delegate, shall have charge of planning and printing of the yearbook.

  3. The Secretary shall keep a record of all meetings of the Club and of the Board of Directors, keep a corrected copy of the Constitution and Bylaws, and render such reports as may be required. The Secretary shall also handle all Club correspondence, except that which is specifically directed to a committee.

  4. The Treasurer shall receive and disburse all monies, notify members whose dues are not paid on time, and render such reports as may be required.  Disbursements shall be made only by direction of the President(s) or pursuant to the vote of the members or of the Board of Directors.  In addition, the Treasurer shall keep separate records of any awards and/or memorial or other funds in the treasury.  The Treasurer shall arrange for an annual audit of the club's financial records.  The Treasurer shall file reports as required by the state and federal governments. 

Article VI - Standing Committees

  1. Each year the President(s) shall appoint the following Standing Committee chairpersons:

    • Membership:   To recruit and introduce new members. To keep a current list of the members, their addresses, telephone numbers, email addresses, and performance skills.

    • Awards:   To select a committee to publicize and conduct award competitions, select judges, decide the number and value of awards to be given, and present certificates to the award winners following their performances at a regular meeting.

    • Historian-Librarian:   To keep mementos, music, copies of programs, photographs, audio-video recordings, and other property of the Club.

    • Program:   To select a committee to plan the year's program, program coordinators and meeting locations, and to advise program coordinators.

    • Public Relations:   To publicize the Club's activities via print, broadcast, and electronic media.

    • Social:   To coordinate luncheons, monthly meeting receptions, and other social events. To provide hosts/hostesses for each meeting in coordination with the Program Committee.

    • Sunshine:   To remember with cards members who are ill or otherwise in need of support. To send a sympathy card upon the death of a member.

    • Communication:   To select a committee to inform all members via email and/or telephone of the time and place of meetings, urgent matters such as cancellation or rescheduling of meetings due to inclement weather, and other timely information.

  2. Ad Hoc Committees may be appointed at the discretion of the President(s).

Article VII - Nominating Committee

Each year the membership shall elect a Nominating Committee, consisting of a chairperson and at least two members. This Committee shall present at the April meeting a slate of no more than two members for each office, plus a Nominating Committee, one past president and two directors-at-Iarge.

Article VIII - Maintenance of Documents

  1. When transitions occur with officers and committee chairpersons, the outgoing person shall promptly convey to the incoming successor all files and documents, paper and electronic, pertaining to the office or committee. If the incoming successor is not yet named, files and documents shall be conveyed to the President or Vice-President.

  2. The Secretary shall keep a master list identifying the location of various documents belonging to The Harmony Club. This list shall be updated whenever documents change location.


Article IX - Amendments

  1. Proposed changes to these Bylaws must be approved by the Board of Directors. Written notification of any proposed changes shall be distributed to each Board member no less than two weeks prior to the day of voting by the Board of Directors.

  2. Proposed changes approved by the Board shall be presented to the club membership one month prior to the meeting in which the vote will be taken. The Bylaws may be amended by two-thirds vote of the club members present at any regular meeting.


Article X - Parliamentary Authority


Unless otherwise specified, Robert's Rules of Order, latest revision shall apply.

Revised 2003, 2008, 2014, 2019